Korea Council of Science Editors

KCSE collects personal information from its members to provide optimal services customized to needs of its members via KCSE website. Based on collected personal information, KCSE can provide more useful information to its members on a selective basis. KCSE collects minimum personal information (name, email, institution and telephone number) as mandatory items to provide customized information, add new services, improve services and edit manuscripts for its journal. KCSE does not collect, use and analyze personal information for any purposes, other than as originally intended. However, KCSE can collect, use or analyze personal information in a certain format where individual identity cannot be inferred or determined while carrying out statistical analysis or market research.

KCSE does not disclose or distribute personal information about its members to third parties, except as permitted by members. However, KCSE can provide personal information without consent from members when legally required to do so by the law such as the Telecommunications Business Act, by public authorities such as the Korea Internet Safety Commission and by procedures set by other regulation and when personal information is disclosed in compliance with this Privacy Policy. KCSE is not responsible for personal information disclosed by members themselves.

KCSE collects the following information when members sign up for membership: Member's ID(E-mail), password, name, Institution, Cellular Phone.

KCSE however does not collect any information that may possibly infringe basic right to privacy: race, ethnicity, ideology, credo, place of birth, political opinions or criminal records.

KCSE collects personal information using the following methods:

- KCSE Website (http://kcse.org)

KCSE shall never disclose members' personal information to third parties except in the following circumstances: if members agreed to disclose; if there is a good reason for disclosure to bring a lawsuit against a person who violates the standard form contract of KCSE, causes any damage to others using KCSE's services or commits any anti-social behavior. Even in exceptional cases, personal information shall be provided to public authorities according to the procedures defined in regulations, not individuals.

KCSE may share personal information of its members with business partners in order to offer better services on the basis of members' consent. To obtain members' consent, KCSE shall disclose information on the respective business partners, the reasons why personal information is required and how personal information will be protected and managed by the business partners. If members do not agree to these terms, KCSE will not collect additional information from its members or share any personal information with business partners.

KCSE operates "cookies" to save and find the information of members, which is necessary to provide personalized and customized services. A cookie is a small text message sent by the server operating the website to the browser of members and is saved on hard disk of members.

1. ① Purpose of use of cookies

   - The main purpose of a cookie is to identify users’ access frequency, visited time, number of visits for target marketing and customized service.

2. ② Refusal of cookie settings

   Users have a choice with regard to cookie installation. Users can permit cookies and check whenever a cookie is saved, or refuse cookies by setting the option in the web browser.
   * Example of setting the option (in Internet Explore): Tool in the upper part of the web browser > Internet options > personal information. When you refuse cookie installation, the use of services requiring login may be difficult.

Members have the right to access and modify their personal information entered into KCSE website any time via the Edit My Account section on the KCSE website.

KCSE possesses members' personal information and utilizes them to provide services while you use membership services of KCSE as a member. When you request to terminate the membership, KCSE will destroy you information without delay.

Destruction method

- Personal information saved in electronic file formats will be destroyed in a way that makes electronic records irrecoverable.

1. 1) KCSE consigns the handling of personal information to the third parties shown below to provide safe services.
   • - Outsourced company: M2Community Co Ltd.
   • - Consigned work: Development and maintenance of homepage system
   • - Information supply: collected information about members
   • - Retention and utilization period: until the consignment agreement is terminated.
2. 2) The consignment agreement contains all the provisions required to keep personal information secure: compliance with guidelines for personal information protection, confidentiality of information, prohibition on disclosure to third parties, liability in the event of accident, consignment period and specific conditions for return and destruction of information after the consignment is terminated. The agreement is filed in writing, either on paper or electronically.
3. 3) Members will be notified of any changes in consigned operation using one or more methods from emails, telephone, SMS or other notifications.

KCSE employs firewalls and intrusion detection systems to stop an unauthorized access to information and malicious intent and to protect personal information. However, members' information can be accessed using member's ID and password. You are therefore responsible for maintaining the confidentiality of your user ID and password. You must log out after using KCSE service. Keeping your user ID and password secure and a correct logout are especially important in public places such as cafes and public libraries.

KCSE minimizes the number of employees treating personal information and train them to comply with the provisions incorporated herein. If employee non-compliance with this Privacy Policy happens, KCSE will take corrective action immediately.
KCSE will always listen to its members and respond sincerely to their needs and make all-out efforts to protect personal information of members. If you wish to submit a query or complaint about this Privacy Policy, please contact the responsible person at KCSE via kcse@kcse.org

KCSE appointed the following personnel to protect your personal information and handle complaints regarding personal information. If you have any queries regarding your personal information, please contact the following personnel:

Manager of personal information management

• Name: Sun Huh
• Affiliation: Korean Council of Science Editors
• Tel : +82-2-3420-1390
• Fax : +82-2-563-4931
• Email: kcse@kcse.org

Personal information management

• Name : Hyelim Kwon
• Affiliation: Korean Council of Science Editors
• Tel : +82-2-3420-1390
• Fax : +82-2-563-4931
• Email: kcse@kcse.org

KCSE implements technical, administrative and physical safeguards against loss, thief, disclosure, modification and corruption of personal information.

1. 1) Personal information is encrypted during storage and maintenance.
2. 2) Protective measures against hacking
   • - KCSE makes every effort to prevent any leakage or corruption of members' personal information that may be caused by hacking or computer viruses.
   • - To prevent any leakage and damage of personal information, KCSE stores backup data frequently and uses the latest antivirus and anti-spyware protection. The measures designed to encrypt data also enables personal information to be safely transmitted on the networks.
   • - Firewall programs, along with other technical supports, are installed to protect information systems from unauthorized access.

This Privacy Policy was established on October 14, 2015. When any addition, deletion and modification to the policy is required due to legal amendments, changes in government and KCSE policies and advance in safeguard technology, KCSE will notify its members of any revision made to this policy at least 7 days in advance via the website.

KCSE will obtain members' consent if it needs to provide members' personal information to third parties and if there is any change in intended use of collected information and retention period.
Effective date: October 14, 2015

If you have a case of infringement of personal information to report or discuss, please contact the following organizations:

• - Korea Internet & Security Agency (http://1336.or.kr/ 1336)
• - ePrivacy Mark Accreditation Committee (http://eprivacy.or.kr/ 02-580-0533~4)
• - Internet-based Crime Investigation Center at Supreme Prosecutors' Office (http://icic.sppo.go.kr/ 02-3480-3600)
• - Cyber terror center at National Police Agency (http://ctrc.go.kr/ 02-392-0330)